Steps to creating a pay stub template in Excel include:

First open the excel program. Then create a new spread sheet. Choose the first cells across the top. Make sure that they are only fourteen in number. You should then select format followed by clicking on cells and select the option for alignment. After that select the option to wrap text and accept.

The next step would be to insert the necessary headings for each of the categories that are required for each pay stub there should be one for each of the modified cells that you created.

The next step would be to format the cells appropriately below each heading. Then once this is done one should save the file the file. This template can be used in the future for a number of employees.

The last step would be to enter the information for each of the fields and then print the document.

With the following easy steps you will be able to create your own pay stub template sample using Excel.

Pay stub forms lay out will vary from company to company but they will include the following…

Personal information- this is the details relating to the name of the company, name of the employee, his address sand the social security number of the employee

Dates that are of importance- the dates that will be listed on the form include when the period starts and ends. Another date that will be included is the date when the pay stub form sample was issued.

Taxable earning- its shows the amount of money that the person has made that can be taxed.

Net pay- this refers to the money that the individual will take home after all the subtractions have been made. The net pay should match what is deposited directly.

Federal tax- this is the tax that an employee is obliged to pay. The percentage that is paid depends on the requirements of the specific country that you are in.

State tax- this tax is not applicable to all. It all rests on what state you live in and the laws relating to that particular state.

Social security- this is the amount of money that everyone contributes to cater for the old and them also when they get old.

This is just some of the information that is found in the pay stub form samples. However, it is generally a form to show the income someone gets and the deductions that are made to it.



There are very many ways that one can use to get the samples for pay stubs. One of them is that you can make them yourself. The other is that you can outsource the sample and the last is to download the form yourself.

There are two options that will enable you get free sample pay stubs.

One way of getting free sample pay stubs is downloading the forms from the net. There are numerous sites that offer the services of sample pay stubs. Some of the sites do charge for the forms and others do not. So if you are able to search thoroughly for the sites that do not charge any cost you will be able to get your free sample of pay stub.

The other way is to make the sample yourself. This is if you got the knowledge. All one needs is a computer and a printer. You can make the samples using the excel application. The process is quite easy as there aren’t a lot of steps involved.

The sample you use to guide your personalized design will determine whether what you generate can serve the purpose and needs of your company and whether your monthly pay stubs are going to be ideal. The best employee pay stub sample for instance will be easy to print and fill in the respective details of each employee, without having a far too complicated process, especially if you have many employees. The employee pay stub sample should provide with an easily customizable design that you can domesticate to feature you company’s needs while also being easy to reproduce using a common program in your personal computer.

The internet revolution has also made it necessary to move as many business transactions to the online platform as is possible, convenient and economical. You should consider making your pay stubs available online so that you can generate and send them out to your employees online. This will make you pay roll more economical since it will save on printing costs, more convenient, easy and more versatile. A good employee pay stub sample should therefore be easy to generate and send online and not one that is only usable in a hard copy print form.

Different jurisdictions have different accounting principles and an employer may find that the standardized pay stub contains some particulars that are not applicable in his/her jurisdiction. The employer simply customizes the standard pay stub by removing the unnecessary particulars and retaining those that apply to his/her jurisdiction.

Typically, a sample standard pay stub will be found to contain the following particulars:

• Provision for date – The date that a pay stub is prepared.
• Employee name – Provision for employee’s names.
• Job Description – A provision for an employee’s job description or title. Some employers assign their employees numbers instead.
• Accounting period – The period that a pay stub covers.
• Hours worked – The total number of hours worked by an employee.
• Overtime hours – The total number of hours worked on top of the regular working hours.
• Holiday hours – The total number of hours worked during public holidays or when called upon to work while on holiday.
• Taxes – All the necessary taxes imposed.
• Deductions – All the deductions made from an employee’s gross pay. These include statutory taxes, other statutory deductions and any other contributions an employ is obligated to make to different organizations.
• Gross earnings – The total payment an employee should receive. This is in most cases related to the number of hours put in by an employee in a given period.
• Net pay – The total amount an employee is bound to be paid after all the deductions have been made.



A pay check stub will typically contain the following particulars:

• Hours – The total number of regular working hours put in by an employee over a specific period.
• Overtime hours – The total number of extra hours put in by an employee over a specific period, on top of the regular hours put in.
• Holiday hours – The total number of hours put in by an employee during holidays (if any).
• Paid vacation – The time of an employee’s vacation that is paid for.
• Sick leave – The time paid for while an employee was on any sick leave.
• Taxes – Any taxes deducted from the gross pay. Such taxes depend on country jurisdiction and taxation laws/requirements.
• Contributions – This includes all contributions that an employee has authorized to expressly be deducted from his/her pay. This may include welfare, saving and other contributions an employee may wish to make.
• Insurance – The insurance premium an employee has to pay for his/her insurance cover. This may include life and medical insurance.
• Workman’s Compensation – The contribution an employee makes as part of his/her contribution for later payment in case of injury at the work place.
• Social security – The employee contribution for his/her payment in sunset years.
• Gross pay – The total gross pay an employee is entitled to before any deductions are made.
• Net pay – The total net pay after all necessary deductions have been made from the gross pay.
• Time – The period that the pay check stub covers.

Companies and other organizations with employees issue pay check stubs weekly, fortnightly or monthly to their employees to indicate that their pay is actually ready. Sample pay check stub are available that companies, organizations and business people with employees can use to streamline their employee pay procedures. The sample pay check stub may however need to be customized to suit different jurisdictions.

There are many way in which one can come up with the pay stub sample. One of them is making the samples yourself. If you have the knowledge you can do this. It is a cheap but tiring method of making samples. The other way would be to hire people to do so. A company can out source and have another company design the sample and they pay them. The last way would be to down load the pay stub sample from the internet. This is the most popular method used because of its many advantages.

The advantages include:

Downloading the pay stub sample is very convenient. This is because you can do it at any time at the convenience of your home. All one needs to have is a printer and internet access. The other advantage would be that it very cheap. Some of the ample can even be downloaded for free. The other advantage that comes from downloading the forms from the internet is that you have access to many different types of sample that you can choose from. The number of sites is numerous and thus the number of samples will also be very many.

This are just but some of the advantages. It is very advantageous to do so.

The pay stub samples are got using templates for pay stubs. The pay stub templates can be downloaded from the internet very easily. In fact they can be downloaded on any program for text document. The template can also be printed on the normal papers. This saves the company a lot of money and time. Pay stub samples are a necessity when trying to get credit from the credit agencies. They enable them see the income of your business. It is also a necessity that the statements for each month from even the self employed individuals to be altered to pay stubs so as o present in a similar way as the other applicants. This helps the agencies make good decisions on whom to give credit. There are also sites online that can assist one to choose which pay stub sample you need.

The pay stub samples are also issued to the employees if they request them as the types of pay stubs are numerous it is important that you choose the one that best suites you. The last thing to ensure is that one presents the information in the stub clearly so as the employees can be able to understand everything on the document.

Electronic pay stubs

This is an option for the employers that need to have the ability to print pay check stubs from time to time but are more into online paperless documentation of salary. There would be a speculation that not all employees have access to internet access and so some will require a hard copy of their pay stub. a company offering pay stubs online in form of PDF and has them stored there give the ability to employees to print only the pay stubs that are necessary and thus save on printing and paper. The electronic pay stubs can be got form the net and printed for those employees that opt for salary documentation that is not in paper form but from time to time require a hard copy.

Paper pay stubs

This is also another example of the pay stub examples. This happens to be the most traditional form of pay stub. It is usually printed on paper and either included on the employees pay check and attached to the pay slip of the employee.

The type of pay stub that an employer will use will depend on how well it fits his business. There are also many places that one can get pay stubs. One of them is to download the pay stubs from the internet. The samples of pay stubs are on very many sites on the internet. One can also hire someone to make one for his company. The last option would be to make them yourself if you have the knowledge. A pay stub example that is used is the mandatory inclusions.

This pay stub example as its name suggests that there has to be certain information on your pay stub. It is requirement of the law that certain information be included in the pay stub. Information relating to the earnings must be indicated. It must have sections displaying the net pay and gross pay. It will show the total amount of money that is earned during each period and the net that one takes when all taxes and deductions have been made. Information that relates to tax must also be shown on the pay stubs. Also all the withholdings must be shown and all contributions that are mandatory.

This is just one pay stub example but there are many more types of pay stubs.